Board of Directors

Board Of Directors 2012

Mission Statement	Board of Directors
Current Year's Board Meeting Documents	Previous Year's Board Meeting Documents
Citizen Involvement at Board Meetings	Board of Directors Composition
Board Member Qualifications	Board Member Self Nomination Procedure
Election Information

Mission Statement

The mission of the Evergreen Park & Recreation District is to improve the quality of life of the Evergreen community by providing a wide range of excellent, financially responsible park and recreation amenities and programs while maintaining and enhancing the area's mountain character.
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Board of Directors

The following is a list of the Board of Directors, title, expiration of term and contact info.
   •   Mark Footer - President - 05/2014 - mfooter@eprd.co
   •   Kit Darrow - First Vice President - 05/2014 - kdarrow@eprd.co
   •   Peter Lindquist - Second Vice President - 05/2014 - plindquist@eprd.co
   •   Janet Heck Doyle - Treasurer - 05/2016 - jheckdoyle@eprd.co
   •   Andrew Adamowski - Secretary - 05/2016 - aadamowski@eprd.co
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2013 Meeting Agendas / Notices / Motions / Minutes

Meeting Date	Notice	Agenda	Motions	Minutes	Calendar	Resolution
January 22, 2013
January 28, 2013
January 29, 2013
January 30, 2013
February 12, 2013
February 26, 2013
March 19, 2013
March 26, 2013
April 23, 2013
May 28, 2013
June 25, 2013
July 23, 2013
August 27, 2013
September 24, 2013
October 22, 2013
November 19, 2013
December 10, 2013

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2012 Meeting Agendas / Notices / Motions / Minutes

Meeting Date	Notice	Agenda	Motions	Minutes	Calendar	Resolution
January 17, 2012
January 31, 2012
February 22, 2012
February 28, 2012
March 13, 2012
March 27, 2012
April 17, 2012
April 24, 2012
May 22, 2012
June 21, 2012
June 26, 2012
July 24, 2012
August 28, 2012
September 25, 2012
October 23, 2012
November 14, 2012
November 27, 2012
December 11, 2012

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Citizen Involvement at Board Meetings

Citizen Comments And Involvement Are Welcome

The Board of Directors of the Evergreen Park & Recreation District believes that a regular and active dialogue with interested citizens is vital to effective and informed management of the District. This type of regular interchange helps to ensure that projects and priorities of the District most closely match with those of the broad public. Citizens are always welcome and encouraged to attend any and all meetings of the Board.

A convenient way for citizens to engage the Board of Directors is during the Board's regular monthly meetings and special meetings. There are several different ways that citizens can participate during these Board meetings

Citizens Comments During Discussion Of Specific Agenda Items

Citizens may provide comments on any given agenda item during the meeting. These comments may be at the invitation of the Board or staff because the citizen has been involved in helping work a specific issue or project, or a citizen may just offer comments because of general interest. Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Citizen Initiated New Business Items

Preferred Method: The process for a Citizen initiated New Business Item is for the Citizen to submit the issue or topic in writing to the Executive Director. The Executive Director and staff will conduct any necessary research concerning the subject matter. If the staff determines the matter should be presented to the Board, staff will provide the Board with a recommendation placement of the item on a future Board meeting agenda. Once the Board has determined to add the matter to a future agenda, a will be selected, and staff will advise the Citizen and request hard copies of the presentation materials for distribution to Board Members and District staff. The Citizen presenting the matter at the Board meeting will be allotted 15 minutes on the agenda.

If a Citizen desires to initiate a New Business Item directly at a Board meeting without prior notice, the following stipulations will be made**:
•	Presentation must be made during the General Public Comment portion of the agenda.
•	Presentation is restricted to a maximum of 10 minutes.
•	Only 1 speaker is allowed on the matter.
•	If the Citizen has items to present (i.e. handouts, maps, survey data), he/she must provide the Recording Secretary with a clean copy. The preferred method of presentation material is paper form in order to be distributed to the Board Members and District staff.

General Comments By Citizens **

The Board regularly reserves time on the agenda for Citizen's comments of a general nature (the General Public Comment Section of meeting agenda). Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.

Regardless of the types of comments offered by citizens as discussed above, the Chair always reserves the right to limit time and discussion in order to expeditiously move through the agenda during the evening to fulfill the business needs of the District.

Executive Session
There are certain matters that the Board discusses in Executive Sessions. The matters are specified in the laws applicable to Special Districts and in general include the following:
•	Under C.R.S. Section 24-6-402(4)(b) for a conference with the Evergreen Park & Recreation District Attorney for the purpose of receiving legal advice on specific legal questions;
•	Under C.R.S. Section 24-6-402(4)(e) for the purposes of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators;
•	Under C.R.S. Section 24-6-402(4)(a) to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest;
•	Under C.R.S. Section 24-6-402(4)(f)(I)&(II) for discussion of a personnel matter and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees;
•	Under C.R.S. Section 24-6-402(4)(c) for discussion of a matter required to be kept confidential by the following federal or state law, rule, or regulation;
•	Under C.R.S. Section 24-6-402(4)(d) for discussion of specialized details of security arrangements or investigations;
•	Under C.R.S. Section 24-6-402(4)(g) for consideration of documents protected by the mandatory nondisclosure provisions of the Open Records Act;

Executive Sessions are closed to the public. However, all formal votes of the Board on any such matters must be made in open session.

** Board action is not expected to be taken on issues raised during (1) New Business Items initiated by Citizens directly at a Board meeting without prior notice, and during (2) General Comments by Citizens.
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Board of Directors Composition

The Board of Directors of the Evergreen Park & Recreation District is made up of 5 individuals elected from the District at large. They each serve for a term of 4 years and may serve for two consecutive terms. Board seat elections are held in May of even-numbered years for those Directors whose terms have expired. To help insure continuity of service on the Board, terms are staggered such that no more than 3 Directors are elected in any given election cycle.

Vacancies that occur between election cycles are filled by the Board of Directors who appoint an individual to serve until the next regular election, at which time the vacancy shall be filled by election for the remainder of the originally vacated term.
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Board Member Qualifications

To qualify as a Director, a person must be an "elector," which is defined by state statute as a registered voter of Colorado, and either a resident of the District for not less than 30 days; the owner (or spouse of the owner) of taxable real or personal property situated in the District; or a person obligated to pay taxes under a contract to purchase taxable property.

These qualifications must be met at the time of candidacy (or appointment), and must be maintained in order to remain qualified as a Director.
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Board Member Self-Nomination Procedure

Citizens who have interest in serving as a Director and who meet the qualifications to serve as Director may nominate themselves by following the applicable procedure as specified by the state statute governing Special District elections. Anyone interested in serving as a Director should contact the Designated Election Official for the District (currently this is the Executive Director for the District) to obtain the self-nomination form and the deadline for filing such form. Candidates must also check with Jefferson County Elections to understand the filings required under Colorado's Campaign Finance laws.
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