Weddings - Rentals - Events

Lake Wedding

Weddings At Evergreen Lake House

Evergreen Lake House is the crown jewel of the mountain community. Host to events year round, it provides the perfect location for your next wedding, event, or meeting. Overlooking Evergreen Lake with majestic views, it has the elegant log cabin charm of a mountain getaway. Click on the image below to launch our new eBrochure, where you will find information on how to rent Evergreen Lake House for your special event.

ELH EBrochure

EGala

Virtual Tour Of The Evergreen Lake House

Octagon Room
Great Room
Lakeside/Ceremony Deck

Photos Of The Evergreen Lake House

Rental Policy Payments/Deposits Cancellation Policy Set-Up/Clean-Up
Staff Assistance Alcohol/Smoking Caterers/Contractors Decorations/Outside Use
Outdoor Ceremonies General Information Advance Reservation ELH Fees
Forms Contact Directions  

Rentals And Special Events

One of the most popular uses of the Evergreen Lake House is its availability for rental for both private and public events. The facility is available from mid-March through the first week in December. Many beautiful weddings have been held at the Lake House and numerous public events take place throughout the year.

Rental Policy

The Evergreen Lake House is available for rental mid-March through the first week in December. After the first week in December, protective flooring is laid down for the upcoming skate season. From mid-December to mid-March, the Lake House is open for ice skating and limited facility rental. Rental dates and time are contingent upon availability. Rental uses include meetings, banquets, parties, weddings and receptions, family reunions, conferences, retreats, team building, etc. Holidays falling on a weekday are subject to peak rental rates. Provided in the rental costs are tables, chairs, ceremony area with up to 100 chairs and district staff member. Linen and tables settings are NOT included. Maximum guest count is 200.
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Payments/Reservation Deposits

The Evergreen Park & Recreation District accepts personal checks, VISA, American Express, MasterCard, and Discover as forms of payment. At the time of booking, a $750 damage/security deposit is due. Once this fee is received, a rental agreement will be sent. It is understood that the Renter is the responsible party for any damage(s) incurred to the facility or grounds arising from the event, whether or not it is more than the damage deposit. The final payment must be made 180 days before the event date. Any late payments will be charged a 10% late fee. If the full payment is more than 30 days delinquent, the reservation will be cancelled and all monies paid will be forfeited.
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Cancellation Policy

The Renter may cancel the event in writing 180 days prior to the event date and forfeit one half (1/2) of what was paid for the damage/security deposit. Cancellations less than 180 days, but more than 90 days will forfeit the full amount paid for the damage/security deposit, with the difference refunded. Cancellations less than 90 days will forfeit all monies previously paid. No show events will forfeit rental fee and damage/security deposit. Refunds will be processed through the District in the form in which initial payment was made. All refunds are processed within two (2) weeks after the event date.
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Set-Up / Clean-Up

No drop-offs or early arrivals will be allowed into the facility before scheduled times. All guests and contractors must be out of the facility at the end of the paid time. No extra time will be given for clean up. If for any reason clean up is not complete at the end of paid time; the extra cost will be taken from the damage deposit. A minimum of 1/2 hour will be charged for late departures. There will be no refunds given for early departures. No items will be left for later pick-ups. A $300 fee will be charged for any items left in the Lake House. Renter will be billed (minimum $75 charge) for any trash left behind in the facility. All trash must be removed to the outside dumpsters, recycling is encouraged. Likewise, a fee will be charged for any excessive cleaning needed because of the event. The $750 damage/security will be held for facility review and inspection for damage and for any extra cleaning needed.
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Staff Assistance

District Staff will be on site during the scheduled rental time. Staff will provide initial set-up of tables and chairs inside the Lake House, before the renter's preparation time begins. Once the event begins, furniture rearrangement is the Renter's responsibility. (Please be considerate of the wood floor if rearranging.) Staff has authority to close all windows and doors after 10:00 PM, if necessary, due to loud events. All music must be shut down 1 hour before the rental time is up.
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Alcohol/Smoking

The Renter may consume alcohol for a maximum of SIX (6) hours. Alcohol service includes beer, wine, champagne and hard liquor. The sale of alcohol is NOT permitted. The Renter understands that it is the Renter's responsibility to assure that the dispensing of alcohol is in compliance with Colorado State Liquor laws. Alcohol must only be served by a TIPS Certified bartender and proof of certification must be available on-site during the event. Alcoholic beverages may NOT be removed from the rental area. Mats must be used under bar areas to protect the floors inside. Kegs are required to be placed inside a keg tub and are preferred on the outside deck area. Smoking is not allowed in the building and in designated areas only. All alcohol/bar service must be shut down 1 hour before the rental time is up.
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Caterers/Contractors

For a list of “Preferred Caterers” please email request to lbleck@eprd.co. Available equipment to Renters/Caterers in the kitchen area is limited to a commercial convection/microwave oven, sinks, alto-sham and refrigerator. An ice machine is on site; however, we cannot guarantee the amount of ice available for any given event. Renters/Caterers must bring all supplies including utensils, dishes, coffee makers/filters, linens, highchairs, etc. The Renter understands that it is the Renter's responsibility to inform all caterers, musicians, florists, other helpers and guests of the specific times and nature of the rental agreement, where to unload and acceptable parking areas. Renter realizes that they are responsible to see that all event participants observe all aspects of this agreement as well as all facility rules. Any vehicles driving on the grass at the Lake House, will be fined a minimum of $100 PER violation.
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Decorations/Outside Use

Some decorations are acceptable inside the venue and must be cleared with the Lake House Staff. No staples, tape, nails or screws are allowed in the venue. No tape of any kind on the tables or chairs. Limited decorations will be allowed outside and must have prior approval. Any decorations left outside will result in a fee deducted from the damage deposit. All Renters are required to leave the venue in the exact condition in which it was found. Bubbles and balloons are not allowed at the venue. No oil lamps/candles. Any candles must be enclosed and have something underneath it to catch dripping wax and to keep wax from spilling when moved. Failure to do so will result in an additional cleaning fee subtracted from the damage deposit. No confetti and/or glitter may be thrown or used as decoration in the venue. Propane grills and gas-cooking devices may only be used with the appropriate grease pads/tarps to cover concrete walkway/pads, outside on the northwest side of the Lake House. Cooking is not allowed on the decks.
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Outdoor Ceremonies

Many of our Renters use the east side of the Lake House to do their ceremonies. A maximum of 100 chairs can be placed on the lower deck. No chairs, benches, furniture of any type or coverings may be set up on any grassy areas, unless authorized by a staff member. The outdoor ceremonies held at the Lake House are primarily standing ceremonies.
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General Information

   •   Renter information is confidential and will not be shared with other renters and contractors.
   •   Event times are divided into two time blocks 9:00 AM to 4:00 PM and/or 5:00 PM to 12:00 AM.
   •   One-half hour of free rehearsal time can generally be scheduled six (6) weeks of the
       event date during normal business hours and time is determined based on availability.
       There is a firm one-half hour time slot to rehearse. All participants should be on time for
       the rehearsal and it is not a meet and greet time. Thank you for your help with this.
       Charges may apply to rehearsals longer than thirty (30) minutes.

   •   Rental of the Octagon Room is just that. Should your event or guests overflow into the Great
       Room, you will be charged accordingly.
   •   May through September, non-motorized boating is a daily event on the lake. All summer long
       there is activity at the lake park. We cannot delay, stop, or limit this activity for any Lake
       House rental.
   •   Renter must supply names and phone numbers of all sub-contractors at least thirty (30) days
       prior to the event or at the scheduled walk through time.
   •   During the initial set-up time, the main entrance doors may remain locked, with
       sub-contractors and/or renters being the only ones allowed in. We encourage you to add a 15
       to 30 minute buffer to actual start times so as to accommodate early arrivers. An alternate to
       this would be having ushers at the front doors to redirect guests around to the lake front decks.
   •   Due to our altitude, our landscaping does not start to fill in until mid/late June.
       Outdoor wedding ceremonies from April through June should not expect full grass and
       blooming flowers. However, you can always expect the incredible wildlife that frequents our
       area, including the elk that may greet your guests upon arrival.
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Advance Reservation Policy

The Evergreen Lake House accepts reservations one year in advance. If you are set on a "specific" date in a certain month this is done by a lottery, again one year in advance. On the first day of these months, May through September, (if the first falls on a weekend day, then the next business day), we meet at the Lake House starting at 9:30 AM. From 9:30 AM to 9:55 AM, we do registration. Registration consists of potential renters looking at the venue calendar for available dates (note - not all dates are available for the month), indicating a 1st and 2nd choice of available dates, along with a choice of AM or PM. As each party signs in (please one ticket per party/event), they are given a numbered ticket with a matching ticket placed into a drawing. At 10:00 AM sharp, registration stops and we draw from those tickets collected. As a ticket is drawn, the party with the matching numbered ticket may choose from available dates. For the first ticket selected, that potential Renter gets first choice of dates available, etc. Once a date is selected, the Renter secures that date with a $750 damage/security deposit. After noon on the 1st day of each month, (or next business day) we will rent any time that was not selected during the lottery process. If you miss the lottery, you may book any available date for that month in person or over the phone.
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Evergreen Lake House Fees

Event Times are generally divided into (2) time blocks 9:00 AM - 4:00 PM and 5:00 PM - 12:00 AM. A $750 damage/security deposit is required for all rentals. There is a one time $50 set-up fee per event. Contact: 720-880-1310.
Rental Times:
Octagon Room
Great Room
Both Rooms
Monday - Thursday
9:00 AM - 4:00 PM
5:00 PM - 12:00 AM

$1,000
$1,500

$1,500
$2,000

$2,000
$2,500
Monday - Thursday
March, April, November
9:00 AM - 4:00 PM
5:00 PM - 12:00 AM


$700
$1,050


$1,050
$1,400


$1,400
$1,750
Friday - Saturday
9:00 AM - 4:00 PM
5:00 PM - 12:00 AM
Check availability

$3,500
$4,000

$4,500
$5,000
Sunday
9:00 AM - 4:00 PM
5:00 PM - 12:00 AM
Check availability

$2,500
$3,000

$3,500
$4,000
Sunday
March, April, November
9:00 AM - 4:00 PM
5:00 PM - 12:00 AM
Check availability


$1,750
$2,100


$2,450
$2,800

   •   Evergreen Park & Recreation District reserves the right to make changes at any time
       regarding pricing, procedures, and policies.
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 Forms  PDF
Floor Plan Info   PDF_icon
Printable Floor Plan  PDF_icon
Rental Agreement Check List
 PDF_icon 
Non-Profit Organization/Governmental Agency Rental Application  PDF_icon
Subcontractor List   PDF_icon  
   

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Contact

Facility: 720-880-1300  
Brad Bednar Lake House Supervisor 720-880-1311 bbednar@eprd.co
Lorna Bleck Venue Coordinator 720-880-1310 lbleck@eprd.co
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Location

Physical/Mailing Address

29612 Upper Bear Creek Road
Evergreen, CO 80439


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