BOARD OF DIRECTORS
- Board Member Election
- Current Board Members
- Citizen Involvement
- Executive Sessions
- Scheduled Board Meetings, Agendas and Minutes
- Transparency Notice
Next EPRD Board of Directors Election will be on Tuesday, May 5, 2020 from 7 AM to 7 PM. At that time, two (2) individuals will be elected to serve a three-year term.
Application for Absentee Ballot
Application for Absentee Ballot will be accepted until the close of business on the Tuesday immediately preceding the election (April 28, 2020). To comply with social distancing, we encourage registered voters to apply for an absentee ballot. An absentee ballot will allow a registered voter to mail their vote rather than voting at the polling location on May 5.
Ballot Applications may be filed with Peggy Rupp, EPRD’s Designated Election Official, at Collins, Cockrel and Cole, P.C., 390 Union Boulevard, Suite 400, Denver, CO 80228. (email Peggy Rupp)
If you receive an absentee ballot, you can return it on or before May 5th at 7 PM through one of the following ways:
- Mail to address on the provided return envelope (must be received by DEO by May 5 at 7 PM).
- Drop it off at the BPRC polling location - 32003 Ellingwood Trail, Evergreen (May 5 only from 7 AM to 7 PM).
- New! Drop it off using Jeffco’s voter ballot box in the BPRC parking lot round-a-bout. This is the ONLY Jeffco drop off location for EPRD voting. If you return your ballot anywhere else, it will not be counted.
There shall only be one (1) polling place on May 5, 2020 due to the recent COVID-19 crisis and need for social distancing:
Buchanan Park Recreation Center, 32003 Ellingwood Trail, Evergreen, CO 80439
If you are interested in serving as an election judge, please contact Peggy Rupp.
Additional election information will be supplied as it becomes available.
The 2020 Board of Directors Candidates are:
Christopher Lewis - review bio
Bill May - review bio
John Hendryx - review bio
Donald Rosenthal - review bio
Monty Estis - review bio
Board of Directors Composition
The Board of Directors of Evergreen Park & Recreation District is made up of 5 individuals elected from the District at large. They each serve for a term of 4 years and may serve for 2 consecutive terms. Board seat elections are held in May of even-numbered years for those Directors whose terms have expired. To help insure continuity of service on the Board, terms are staggered such that no more than 3 Directors are elected in any given election cycle.
Note: In 2020 and 2022, board seats available in the May elections will be 3-year terms, not 4- year terms. Colorado Special Districts are transitioning from even-year to odd-year elections; therefore electing board members to 3-year terms will accomplish this task. The 3-year terms will be considered full terms for purposes of determining term limits. Starting with the 2023 election, board seats will return to 4-year terms.
Vacancies that occur between election cycles are filled by the Board of Directors who appoint an individual to serve until the next regular election, at which time the vacancy shall be filled by election for the remainder of the originally vacated term.
Board Member Qualifications
To qualify as a Director, a person must be an Eligible elector.
Eligible elector means a person who, at the designated time or event, is registered to vote pursuant to the
Colorado Uniform Election Code of 1992, and satisfies at least one of the following parameters:
- Resident of the special district
- Owner (or spouse or civil union partner of owner) of the taxable real or personal property situated within the boundaries of the District. A person who is obligated to pay taxes under a contract to purchase taxable property within the District shall be considered an owner of taxable property for the purpose of qualifying as an elector.
These qualifications must be met at the time of candidacy (or appointment), and must be maintained in order to remain qualified as a Director.
Board Member Self-Nomination Procedure
Citizens who have interest in serving as a Director and who meet the qualifications to serve as Director may nominate themselves by following the applicable procedure as specified by the state statute governing Special District elections.
Anyone interested in serving as a Director can contact Peggy Rupp, the Designated Election Official for the District (email Peggy Rupp).
Self-nomination forms can be received by the DEO from January 1, 2020 through close of business on February 28, 2020 at Collins, Cockrel & Cole, P.C., 390 Union Blvd., Suite 400, Denver, CO 80228. (email Peggy Rupp)
Candidates must also check with Jefferson County Elections to understand the filings required under Colorado’s Campaign Finance laws.
The following is a list of the Board of Directors, each with title, expiration of term, and email address:
- Bill May, President
Term expires: May 2020
Email Bill May
- Peter Lindquist, First Vice President
Term expires: May 2022
Email Peter Lindquist
- Monty Estis, Second Vice President
Term expires: May 2020
Email Monty Estis
- John Ellis, Treasurer
Term expires: May 2022
Email John Ellis
- Peg Linn, Secretary
Term expires: May 2022
Email Peg Linn
You can also reach the Board of Directors by calling 720-880-1019.
Citizen Involvement at Board Meetings
Citizen Comments & Involvement Are Welcome
The Board of Directors of Evergreen Park & Recreation District believes a regular and active dialogue with interested citizens is vital to effective and informed management of the District. This type of regular interchange helps to ensure projects and priorities of the District most closely match with those of the broad public. Citizens are always welcome and encouraged to attend any and all meetings of the Board.
A convenient way for citizens to engage the Board of Directors is during the Board's regular monthly meetings and special meetings. There are several different ways citizens can participate during these Board meetings
Citizens Comments During Discussion of Specific Agenda Items
Citizens may provide comments on any given agenda item during the meeting. These comments may be at the invitation of the Board or staff because the citizen has been involved in helping work a specific issue or project, or a citizen may just offer comments because of general interest. Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.
Citizen-Initiated New Business Items (Preferred Method)
The process for a Citizen initiated New Business Item is for the Citizen to submit the issue or topic in writing to the Executive Director. The Executive Director and staff will conduct any necessary research concerning the subject matter. If the staff determines the matter should be presented to the Board, staff will provide the Board with a recommendation placement of the item on a future Board meeting agenda. Once the Board has determined to add the matter to a future agenda, a will be selected, and staff will advise the Citizen and request hard copies of the presentation materials for distribution to Board Members and District staff. The Citizen presenting the matter at the Board meeting will be allotted 15 minutes on the agenda.
If a Citizen desires to initiate a New Business Item directly at a Board meeting without prior notice, the following stipulations will be made:
- Presentation must be made during the General Public Comment portion of the agenda.
- Presentation is restricted to a maximum of 10 minutes.
- Only 1 speaker is allowed on the matter.
- If the Citizen has items to present (i.e. handouts, maps, survey data), he/she must provide the Recording Secretary with a clean copy. The preferred method of presentation material is paper form in order to be distributed to the Board Members and District staff.
Please note that board action is not expected to be taken on issues raised during:
- General Comments by Citizens
- New Business Items initiated by Citizens directly at a Board meeting without prior notice
General Comments By Citizens
The Board regularly reserves time on the agenda for Citizen's comments of a general nature (the General Public Comment Section of meeting agenda). Citizens are encouraged to be concise with these comments, and keep them to a maximum of 5 minutes each. Citizens are asked to not reiterate comments already made by other citizens.
Regardless of the types of comments offered by citizens as discussed above, the Chair always reserves the right to limit time and discussion in order to expeditiously move through the agenda during the evening to fulfill the business needs of the District.
There are certain matters the Board discusses in Executive Sessions. The matters are specified in the laws applicable to Special Districts and in general include the following:
- Under Colorado Revised Statutes (CRS) Section 24-6-402(4)(b) for a conference with the Evergreen Park & Recreation District Attorney for the purpose of receiving legal advice on specific legal questions
- Under CRS Section 24-6-402(4)(e) for the purposes of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators
- Under CRS Section 24-6-402(4)(a) to discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest
- Under CRS Section 24-6-402(4)(f)(I) and (II) for discussion of a personnel matter and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees
- Under CRS Section 24-6-402(4)(c) for discussion of a matter required to be kept confidential by the following federal or state law, rule, or regulation
- Under CRS Section 24-6-402(4)(d) for discussion of specialized details of security arrangements or investigations
- Under CRS Section 24-6-402(4)(g) for consideration of documents protected by the mandatory nondisclosure provisions of the Open Records Act
Executive Sessions are closed to the public. However, all formal votes of the Board on any such matters must be made in open session.